Vendor Booth • 10' x 10'
Includes one badge
$ 200
Fan Table • 2' x 6'
Includes one badge
$ 75
Apply to Reserve your spot!
We have two options available:
Vendors Room Booth: These spaces are approximately 10 ft. x 10 ft. and contained within our Vendors Room. They include one 6’x2’ table, a table skirt, and 1-2 chairs. Electrical connections may be available, but are not guaranteed, so be sure to indicate your electrical needs when you apply.
Fan Table: These are 6’x2’ tables and 1-2 chairs placed somewhere along the convention traffic areas between our main event and vendor spaces.
Free and discounted badges for vendors: Each paid booth or table rental comes with one (1) complimentary weekend membership (badge) and the option to purchase one (1) additional badge for a discounted price of $25. Any additional badges required may be purchased at regular price.
Guest discounts: Special guests of Nerdi Gras (invited panelists, featured artists, etc.) may qualify for a discount on tables or booths once they are officially confirmed for a given year’s show. Our Guest Manager will work with each Guest who requests a booth or table to ensure we have included the costs and conditions for vendor space in their respective contracts.
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All Vendors, including confirmed Guests, must submit a Vendor Application as linked on this page. Pay close attention to the terms at the end of the application because your submission is acknowledgement of accepting those terms. The Vendor Manager will email within 7-10 business days to confirm receipt and to set expectations around our vendor selection process.
The annual deadline for vendor applications is December 31 of the year prior to the show, though we may extend this to as late as February 1 to encourage more applications.
Since space is limited, our Vendor Manager will review each application to see how best we can place each applicant at the show. Keep in mind that Vendors may be selected based on providing a wide variety of things to shop for and an alignment with the themes of our convention. See the application for additional information regarding adult content.
Vendors who are not placed immediately will be offered a position on our wait list. The Vendor Manager will explain what to expect when offering this option.
If you have any questions before you apply or about your submitted application, email those to [email protected] or [email protected] and we will respond within a week.
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Load-in/setup: Vendors will be allowed access to their assigned booth or table for several hours before Nerdi Gras opens to attendees on the first day. Volunteers may be available (upon request) during that time to aid in bringing items in from vehicles and getting them to your reserved space. On every other day, Vendors in the Vendor Room will be allowed access one hour prior to when we open the Vendor Room to convention attendees.
Securing your stuff: The Vendor Room will be locked at all times outside the scheduled Vendor Room hours. Access to the space while it is locked is only granted with the presence of both a member of hotel staff and a Nerdi Gras Director. The hotel will attempt to keep the space secure, but we encourage you to store your primary valuables (money, electronic equipment, etc.) in a secure location that you trust. Nerdi Gras is not responsible for lost valuables.
Load-out/teardown: Vendors may pack and leave their space at any time. Vendors may have up to six (6) hours after the convention closes to pack up and load out. Volunteers may be available (upon request) during that time to aid in taking items from the convention space to vehicles.
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Accommodations: Nerdi Gras Vendors are responsible for booking their own hotel rooms.
Snacks and meals: Vendors should provide their own food and beverages during the convention. If you need to limit your time away from your booth or table, please plan accordingly.
Getting help or reporting issues: Your Vendor Manager will be your primary point of contact during the convention. They will provide contact information to you before the show starts. The Vendor Manager will escalate or delegate matters to other Nerdi Gras Krewe as needed.